Vendor & Payroll Logs | Corelentra Books

Accurate Material & Subcontractor Payout Logs

Corelentra Books simplifies your financial backend. Keep your ledger accurate by managing material purchase orders, vendor invoices, subcontractor payout rate sheets, and employee paychecks in a unified space.

Ledger Highlights

Subcontractor Rate Sheets: Assign linear foot pay rates for various fence types and single/double gate installations.
Purchase Orders: Track materials ordered from suppliers and link PO numbers directly to project scopes.
Vendor Bills: Record supplier invoices, track due dates, and attach receipt PDFs for auditing.
Payroll & Timesheets: Approve hourly crew timesheets and run comprehensive paycheck calculations (including taxes and PTO accruals).

Streamline Your Bookkeeping →

Automated Paystub PDF & Expense Logs

The payroll module coordinates with the Chart of Accounts to post labor and material expenses automatically:

Accruals & Child Support: Track federal/state withholding tax, vacation/PTO accruals, and court-ordered child support payouts.
Auto-Emailing Paystubs: Generates paystub PDFs (`books_payroll_pdf.php`) and sends them directly to employees.
Accounts Payable Integration: Record vendor bills, track POs, and attach invoice receipts directly to accounting logs.

Enhance Bookkeeping & Business Growth Opportunities

By integrating employee timesheets and vendor liabilities with your general ledger, you ensure accounts payable and labor costs reconcile instantly. This prevents overhead leakages and ensures tax filings are accurate. Tracking accrued PTO and court deductions automatically keeps you compliant with labor laws, avoiding penalties. Because payroll automatically registers as business expenses, your income statements reflect true net margins in real-time. This saves hours of manual bookkeeping, freeing up resources to reinvest in hiring top talent and expanding your operational capacity.

Comparing Features: Corelentra Books vs. Legacy Map Estimators

Feature Capability	Corelentra Books	Traditional CRM's
All-in-One CRM & Invoicing	Included (Built-in)	Included
Customer Portals	Included (Basic Tier)	Requires Paid Sync Tool
Android IOS Apple Apps	Included (Basic Tier)	Sometimes Provided
Card Payment Portal	Included (requires Square or Stripe Connection) (Basic Tier)	Requires Add-ons
Secure Subcontractor & Vendor Portals	Included (With E-Signing)	Requires 3rd Party App
Secure Customer & Vendor Portals	Included (With E-Signing & Payments)	Requires 3rd Party App
Dynamic Materials Calculator	Included (With Custom Formulas) (Advanced Tier)	Not Available
Timesheets & Payroll Logs		High Monthly Fee Per Employee
Scheduling & Calendar Sync	Included (Advanced Tier)	Requires Paid Sync Tool or Add-Ons
E-Commerce WooCommerce Sync	Included (Premium Tier)	Requires Paid Sync Tool
Map Measuring Tool Admin & Contact Forms	Included (Premium Tier)	Requires Paid Sync Tool Requires Additional outsourced subscription